Responsible Employees

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Urgent 24/7 Support Care Line: 510-643-2005

Contact the confidential PATH to Care Center.

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Contact the Office for the Prevention of Harassment and Discrimination.

About Responsible Employees

According to the University of California Policy on Sexual Violence and Sexual Harassment (UC SVSH Policy), a Responsible Employee is:

Any University employee who is not a Confidential Resource. If a Responsible Employee learns, in the course of employment, that a student may have experienced Prohibited Conduct, they must promptly notify the Title IX Officer or designee. This includes resident assistants, graduate teaching assistants, and all other student employees, when disclosures are made to them in their capacities as employees.

Have questions about being a Responsible Employee? Contact Office for the Prevention of Harassment and Discrimination (OPHD):

Email: | Phone: 510-643-7985 | Website:

All Responsible Employees:

Must inform the Office for the Prevention of Harassment and Discrimination (OPHD, the campus Title IX Office) when they become aware, during the course of their work, that a student (including undergraduate, graduate, professional, online, visiting, and extension) has experienced Prohibited Conduct as defined by the UC Policy on SVSH.

Faculty, managers, supervisors, human resources administrators, or academic personnel administrators have the following additional Responsible Employee obligation: 

Must inform OPHD when they become aware, during the course of their work, that anyone affiliated with the university (including students, staff, and faculty) has experienced Prohibited Conduct as defined by the UC Policy on SVSH.

Prohibited Conduct includes sexual assault, sexual harassment, relationship violence, stalking, invasions of sexual privacy, and retaliation. Find the definitions of these and other terms in the UC SVSH Policy.

Responding to disclosures of sexual violence and sexual harassment

The Responsible Employee obligation is more than just reporting to OPHD. When someone comes to you with a concern that may be related to sexual violence and sexual harassment, it’s crucial that you listen, support and offer resources, in addition to sharing what you learned with OPHD. You should not investigate the report, and should not try to intervene or resolve the issue. The following table offers tips on responding as a Responsible Employee.

Tips for how to respondExample of what you could say or do
Remind the person that you are not a confidential resource. “Before we continue, it’s important you know that as a campus employee, if I learn of any incident of sexual violence or sexual harassment, I am required to share that with the Title IX Office, OPHD. Sexual violence and sexual harassment includes sexual assault, relationship violence, stalking, invasions of sexual privacy, and retaliation. I’m letting you know this so that you can choose how much you want to share with me. I also want to let you know there are confidential resources available to you.”
Create a comfortable and private environment. Appreciate the person for connecting with you. “Thank you for trusting me, I imagine it can be difficult to share. Do you feel comfortable talking here or is there somewhere else you would prefer?” 
Listen actively and respond without casting blame, doubt, or judgment, and without attempting to investigate. “I want to support you, whatever you decide to do.”
Offer a warm referral to the PATH to Care Center.

“I want to help you get the support you deserve and information about your options and rights. There are trained, confidential advocates at the PATH to Care Center who can help, whatever you decide. Let’s call an advocate together and then you can decide if you want to make an appointment.”

Call the 24/7 Urgent Support Care Line: 510-643-2005

A warm person-to-person interaction and referral from someone familiar can make a huge difference.

Share what you learned with OPHD. Contact OPHD by emailing or calling 510-643-7985. For information, visit
Take care of yourself. Learning that someone you know experienced sexual violence or sexual harassment can be difficult. It is common to feel angry, sad, anxious, overwhelmed, and to experience symptoms of vicarious trauma or a reactivation of one’s own traumatic experiences. Remember that there are resources available to support you as well. Consider calling the PATH to Care 24/7 Urgent Support Care Line or calling Employee Assistance at 510-643-7754 for confidential support.

Additional Responsible Employee Resources:

Disclaimer: This page is not a formal part of the University of California Sexual Violence and Sexual Harassment Policy. This page should be considered as a resource for anyone seeking information about Responsible Employee obligations. Where differences occur between these pages and University policy, University policy and procedure govern.