Understanding Reporting Obligations

Understanding UC Berkeley employees' reporting obligations is Two people sitting outside Doe library, facing each other. One looks to the side. important — not only for employees who need to know what is required of them but also for people who seek help from an employee. Many terms like 'mandated reporter' and 'Responsible Employee' are frequently used and often confused. The new Reporting Obligations Quick Guide was created to help all community members understand the different reporting obligations. Reporting obligations differ by state. All information on this page is specific and relevant within California.

Note: Some employees have more than one reporting responsibility.

Reporting Obligations Quick Guide for Employees

Relevant Links

Text Only Reporting Obligations Quick Guide

Please email svshadvisor@berkeley.edu to request this publication in alternate formats & languages. 

Policy or LawClery ActUC Sexual Violence and Sexual Harassment PolicyUC Anti-Discrimination PolicyAbusive Conduct in the WorkplaceChild Abuse and Neglect Reporting Act
Who must report 

Campus Security Authorities (CSA) include, but are not limited to, offices and individuals:

  • Responsible for campus security
  • Designated to receive crime reports
  • With significant responsibility for student & campus activities (e.g. Registered Student Organization advisors, athletic coaches, Resident Assistants)

All employees (including student employees) are considered Responsible Employees except for Confidential Resources

Any of the following (except Confidential Resources) are considered Responsible Employees:

  • Campus police
  • Managers and supervisors, including Deans, Chairs, department directors
  • Faculty
 Managers and supervisors (including Deans and Chairs), except Confidential Resources

An individual is considered a Mandated Reporter if their duties include:

  • Direct or indirect contact with minors
  • Supervision of minors
  • Supervision of other Mandated Reporters or employees who come into regular contact with minors
  • Volunteers who come into regular contact with minors
  • Ancillary staff who work in areas where minors are regularly present

For more info, see the FAQ
What to report Clery crimes that you witnessed or that were reported to you Sexual violence, including sexual assault, sexual harassment, relationship violence, stalking, sexual exploitation Discrimination and harassment on the basis of any Protected Category Abusive conduct or bullying in the workplace Observed/suspected child abuse/neglect (CANRA), imminent threat of harm to a minor
How to report

If there is a serious or ongoing threat, you must report to University of California Police Department(UCPD) immediately.

All other crimes may be reported to the Clery Division using the CSA Reporting Form

Report to The Office for the Prevention of Harassment and Discrimination (OPHD) via one of these options:

For more, see the Responsible Employee Quick Guide

Report to The Office for the Prevention of Harassment and Discrimination (OPHD) via one of these options:

For more, see the Responsible Employee Quick Guide

 Report to Employee and Labor Relations by submitting an online report

Please take all of the following steps:

For more info, see the CANRA infographic
For more information clery@berkeley.edu ask_ophd@berkeley.edu ask_ophd@berkeley.edu AC_elr@berkeley.edu risk@berkeley.edu

Disclaimer: The descriptions on these pages are not a formal part of the California Penal Code, the UC Policy on SVSH, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the UC Reporting Child Abuse and Neglect policy, nor any other UC or Berkeley policy. The descriptions found here are intended to be helpful to those seeking information about reporting obligations. Where differences occur between this page and University policy or federal and state laws and policies, University policy and federal and state laws and policies govern.